Friday, January 29, 2010

Word Document Corruption on a USB Drive

A Microsoft Word document might get corrupt due to system errors, file system issues, network problems, unexpected shutdown and many similar causes. A corrupt Word document might fail to open, show weird characters or give errors while trying to be opened. To cope up with such problems, you need to use your recent backup that could completely restore the entire lost information. But sometimes, when backup proves inefficient to give the required output, you should use word recovery software to repair them.

For an instance, consider that you have a .doc file stored on a USB flash drive. You try to open the file but fail to do so with an error message. The system prompts you to run chkdsk for USB flash drive. After you run the tool, you observe following symptoms:
  • The document has been renamed with a 'square' symbol with no file extension.
  • When you double click to open the file, the 'open file' dialog box appears that asks you to choose the program, with which you desire to open the file. You click to choose MS Word, but the file doesn't open.
  • You cannot rename, delete or copy the file and get errors suggesting that the file name specified is incorrect or too long.
  • When you try to open the document directly from MS Word, it shows error that the file could not be found.
  • You observe a dot appearing instead of file name in open dialog box.
Cause: The document has got corrupted due to file system corruption of USB flash drive.

Solution: You are suggested not to save and use documents directly on an external storage media such as USB. However, to solve such problems, few of the recommended solutions are:

Check if a valid backup of the corrupt document is available. If it is, restore the file. If no clean document backup exists, use commercial word repair software to efficiently repair and restore the damaged documents. Word Recovery tools are comprehensive products that incorporate high-end scanning algorithms to restore a damaged Word document, while maintaining data integrity.

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